The following are principles that are foundational for the Ducks Volleyball Club, and have been put in place to guide and facilitate the development, growth, and success of our club.
“To provide our athletes a culture that inspires, educates, and develops future leaders”
“Forever Fearless, Forever Family, Forever A Duck”
1. To provide males and female athletes and coaches with a positive learning experience, both in and out of sport, which promotes the development of life skills, leadership, teamwork, self discipline, responsibility and respect that will allow them to contribute positively to their communities.
2. To provide male and female athletes and coaches with a competitive learning environment suited to their individual ability.
3. All major decisions will consider in the following order the best interests of:
a. The Club
b. The team in question
c. The player in question
1. To provide male and female athletes and coaches with positive learning experiences, both in and out of sport, that promote the development of; life skills, leadership, discipline, responsibility and respect that will allow male and female athletes and coaches to positively contribute in their communities.
2. To provide male and female athletes and coaches, the opportunity to learn, compete and excel in the sport of volleyball.
3. To provide male and female athletes and coaches opportunities to participate in BC Club Tournaments and BC Provincial Championships.
4. We provide elite coaches for all High Performance teams and allow player movement within age categories in order to field the highest calibre team possible. If there are enough players to field a HP team at each level, then no movement may be necessary. This is to be reviewed each year by the coaches and Directors.
5. To provide the male and female athletes the opportunity to qualify for the National Championships and to represent British Columbia at the National Championships.
6. To provide elite training for male and female athletes in preparation for future opportunities in the sport of volleyball such as; Zone Teams, Provincial Team, College Teams, University Teams, National Team and Professional Teams.
1. The primary goal of each team is to foster the personal growth of male and female athletes and coaches as described in Club Goal #1.
2. The goal for each team is to compete as vigorously as possible and attempt to win Provincial Championships relative to their tier and level.
3. The goal for teams that qualify to participate in National Championships is to attempt to win the National Championships relative to their tier and level.
1. The coach has the final decision.
2. Athletes will receive playing time where applicable during regular season round robin and exhibition matches. Due to different positions and the nature of the game it is not possible to have completely equal play.
3. During regular season tournament playoffs, the group of 6-9 players that have trained hard, been committed to the team, demonstrated improvement, and played well in that tournament will form a starting line up to complete the tournament.
4. Starting line ups will be determined by coaches prior to Qualifiers and Provincial Championships.
5. Every athlete will be provided the opportunity to compete for and make the starting line up.
6. The starting line up is based on ability and performance of each athlete in the sport of volleyball.
1. Individual players requesting to ‘play up’ an age group must make their wishes known prior to attending tryouts, and will require the following approvals prior to attending tryouts:
a. Head Coach approval at the prospective age group; and if so granted,
b. Board of Directors approval.
2. Coaches wishing to move a team up in age must submit a request to the Board of Directors at the start of the season. Requests will be considered on a case-by-case basis and will require majority approval.
1. The name of the Society is Ducks Volleyball Club.
2. The objects of the Society are:
a. To provide male and female athletes and coaches with positive learning experiences, both in out of sport, that promote the development of life skills, leadership, teamwork, discipline, responsibility and respect, and in turn these qualities are contributed to the community by the athletes and coaches.
b. To provide male and female athletes and coaches the opportunity to learn, compete and excel in the sport of volleyball.
c. To provide male and female athletes and coaches the opportunity to participate in volleyball events, the majority of these events within BC.
d. To provide male and female athletes and coaches the opportunity to participate in the BC Provincial Championships, and attempt to qualify for, and to participate in the National Championships representing the Province of British Columbia at the National Championships.
e. To help promote the advancement of coaching knowledge through the NCCP Coaches Certification Program.
f. To receive and accept donations, contributions, and gifts of any nature whatsoever, and to use and apply the same in such manner as will, in the opinion of the Board of Directors of the Society, be in the best interests of the society.
g. To do all things as are necessary or conducive to the attainment of the above objects, or any of them.
3. The operations of the society are to be carried on mainly in British Columbia.
4. Upon the winding up or dissolution of the Society, any funds of the society, after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations promoting interest in, or development of, the sport of volleyball as may be determined by the members of the society at the time of winding up or dissolution, and if so far as effect, cannot be given to the foregoing provisions, then such funds shall be given or transferred to some organization or organizations promoting interest in or development of some other athletic endeavour.
5. The Ducks Volleyball Club is not incorporated.
1. In these bylaws, “Society” means the Ducks Volleyball Club
2. All coaches of the Ducks Volleyball Club are members in good standing with the Ducks Volleyball Club.
3. All male and female athletes who play on any Ducks Volleyball team along with their parents or guardians are members in good standing with Ducks Volleyball Club.
4. Female athletes are selected at an open tryout. The coach of the team has control over which female athletes make the team. Teams are selected every year at the beginning of the season.
5. Coaches are expected to follow the Ducks Volleyball Club Charter.
6. An Annual General Meeting (AGM) will be held within three months of the end of the fiscal year.
7. Special general meetings may be held at any time and will be called if requested in writing by the Board of Directors or greater than two-thirds of the Society members in good standing.
8. Seven days notice to members is required for a special general meeting of the members. The notice must specify the date, place and time of the meeting and in the case of special business, the nature of such business shall be given to the members. Such notice is to be given to the members by means deemed by the Directors to be effective. The non-receipt of any notice by any member shall not invalidate the proceedings at any general meeting
9. One months notice is required for an AGM. The notice must specify the date, place and time of the meeting and, in the case of special business, the nature of such business shall be given to the members. Such notice is to be given to the members by means deemed by the Directors to be effective. The non-receipt of any notice by any member shall not invalidate the proceedings at any AGM.
10. The President, or in his/her absence, the Vice-President, or in the absence of both of them, any member appointed from among those members present, shall preside as Chair at members meetings.
11. Every member of the Society shall have one vote. No proxy voting by members will be allowed. In the unlikely case of an equality of votes, the motion shall be defeated.
12. At any members meeting, unless a poll is demanded by at least three members, a declaration by the Chair that a motion or resolution has been carried and the entry in the minutes shall be sufficient evidence of the fact, without proof of the number or proportion, that the members recorded in favour of, or against, such a resolution. If a poll is demanded it shall be held by show of hands or by secret ballot as the Chair may prescribe and the result of such a poll shall then be deemed to be the will of the Society.
Board of Directors
13. The Board of Directors for the Ducks Volleyball Club shall consist of 1 President, 1 Vice President, 1 Secretary, 1 Treasurer and 1 Director at large. The Director at large may, at the discretion of the Board, be represented by an Advisory Panel comprised of multiple members at large.
14. Directors shall receive no remuneration for acting as such except repayment of any reasonable expenses incurred in the course of performing normal duties.
15. The Board reviews and revises the policies of the Society annually.
16. Board members are elected at the AGM at the beginning of each fiscal year. In the event a board member cannot fulfill their commitment, a new member is appointed until an election can be called.
17. Any member within the club may be a board member.
18. The Board can create such standing and special Committees as deemed necessary to adequately serve the needs of the Society.
19. If in the opinion of the Board a member is not acting in the best interests of the Society, the Board may by a simple majority vote, call a special meeting of the Board to determine whether or not the member concerned shall be dismissed from the Board.
20. Meetings of the Board of Directors shall be held as often as the business of the Society may require but not less than quarterly. If in the opinion of the Board a member is not acting in the best interests of the Society the Board may by a simple majority vote, call a special meeting of the Board to determine whether or not the member concerned shall be dismissed from the Board.
21. No Society business shall be transacted without 50% plus one of the Directors present at the commencement of such business.
22. A meeting of directors may be held at the close of every ordinary or annual general meeting of members of the Society without notice.
23. If notice is required it shall specify the time and place thereof and shall be given either orally or in writing to each director no less than seven days before the meeting is to take place. Non-receipt of such notice by any director shall not invalidate the proceedings at any meeting of the Board of Directors.
24. Special board meetings may be called by the President or Secretary at the request of two or more Directors.
25. Special Board meetings may be held on short notice if all Board members are available, or provide their consent for the meeting to be held in their absence.
26. An Agenda for each meeting shall be made available to all Board members no less than two days prior to the scheduled meeting.
27. The President or, in his/her absence, the Vice-President or, in the absence of both of them, any director appointed from among those directors present shall preside as Chair at meetings of the Board.
28. Each of the five Directors receives one vote.
29. Any major decisions regarding the running of the organization or policies will need a majority vote to be carried forth. In the event an Advisory Panel is being used, the panel will receive one vote to be used collectively.
30. In the unlikely case of an equality of votes, the motion shall be defeated.
31. The fiscal year of the Society shall be the period from December 1st to November 30th.